EquipQR image upload, quick reference

Quick start

1. Access equipment

• QR Code: Scan with mobile app
• Direct: Navigate to Equipment → Find equipment

2. Create work order

• Click "Work Orders" tab
• Click "Create Work Order"
• Fill title, priority, description
• Check "Include PM Checklist" if needed

3. Upload images

• Scroll to "Add Note" section
• Fill note content and hours worked
• Click "Choose Files" to select images
• Toggle "Private Note" if internal only
• Click "Add Note" to save

4. Set display image

• Go to "Images" tab
• Find desired image
• Click "Set as Display Image"

PM checklist quick actions

Initialize checklist

• Click "Initialize Checklist" button
• Review all items in sections

Complete items

• Set All to OK: Quick action for good condition
• Individual Items: Select condition (1-5) + add notes
• Upload Photos: Show problems with images
• Save Changes: After each section

Condition ratings

• 1 = Excellent ✅
• 2 = Good ✅
• 3 = Fair ⚠️
• 4 = Poor ❌
• 5 = Critical 🚨

Work order management

Change status

• Open work order details
• Click status dropdown
• Select: Pending → In Progress → Completed
• Add status change notes

Add parts/costs

• Go to "Costs" section
• Click "Add Item"
• Fill: Name, Quantity, Unit Cost
• Add description

Private vs public notes

• Private: Toggle ON for internal use only
• Public: Toggle OFF for customer visibility

Image requirements

Supported formats

• JPG, PNG, GIF
• Max 10MB per image
• Up to 10 images per note

Best practices

• Take clear, well-lit photos
• Include multiple angles
• Add descriptive notes
• Set best image as display photo

Troubleshooting

Images not uploading

• Check file format (JPG/PNG/GIF)
• Check file size (<10MB)
• Check internet connection
• Try smaller images

Images not in gallery

• Refresh the page
• Check work order is saved
• Wait a few minutes
• Contact administrator

PM checklist issues

• Check internet connection
• Save manually
• Look for error messages
• Try refreshing page

Need help?

1. Check this guide first
2. Ask your team lead
3. Contact administrator
4. Submit a support ticket through the in-app Support page

Field walkthroughs live in the Help Center. Start with Add notes and photos.