For: Admin, Owner, Manager
Last reviewed: 2026-05-01

Requires

Must be Owner, Admin, or an assigned Parts Manager.

1. Open Inventory

Pick Inventory from the sidebar. The list shows everything across your organization, filterable by team.

2. Click Add Item

The form opens with required and optional fields. For importing dozens or hundreds of parts at once, use Bulk Inventory.

3. Fill in basic information

• Name — descriptive, e.g. "Oil Filter - CAT 320".
• SKU — your internal part number.
• External ID — manufacturer barcode or UPC for scanning.
• Description — optional details that help field staff identify the part.

4. Set stock levels

• Quantity on Hand — current stock count.
• Low Stock Threshold — EquipQR alerts Parts Managers when stock drops to or below this number.
• Default Unit Cost — used to populate work order costs.
• Location — where the part lives (e.g. "Shelf A-3").

5. Save and print the QR code

Save the item. From its detail page, tap the QR icon to print a label for the bin so technicians can scan it on the way to the job.

Related articles

• Adjust inventory quantity
• Delegate inventory to Parts Managers